{"id":888,"date":"2024-06-22T08:13:37","date_gmt":"2024-06-22T08:13:37","guid":{"rendered":"http:\/\/bewholmepc.org\/?page_id=888"},"modified":"2024-06-22T08:13:37","modified_gmt":"2024-06-22T08:13:37","slug":"minutes-of-the-agm-held-on-18th-july-2023","status":"publish","type":"page","link":"http:\/\/bewholmepc.org\/index.php\/minutes-of-the-agm-held-on-18th-july-2023\/","title":{"rendered":"Minutes of the AGM held on 18th July 2023"},"content":{"rendered":"\n
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ANNUAL  GENERAL MEETING (AGM) OF BEWHOLME RECREATION ASSOCIATION<\/strong><\/p>\n\n\n\n

On Tuesday  the  18<\/strong>th<\/sup><\/strong>  July  2023 at 7.30pm<\/strong><\/p>\n\n\n\n

Held  in  St  John  the  Baptist  Church  Bewholme.<\/strong><\/p>\n\n\n\n

ATTENDANCE:<\/strong> B Aylott,  L Bettison,  G Burn, L Butler,  A Duke, S Duke, T  Elliot, S Hammond, I Hornby,  P Hornby,    E Mawer, Revd.  D Messer (Vicar), C Medlock,  E Mawer,   J Robinson, G Staples  L Trender, P Trender.  <\/p>\n\n\n\n

In the  absence  of  the  Retiring  Chairman  it  was  agreed  that  Sue Duke  would  preside  over  the  meeting and  Lesley  Butler  would  take  notes  for  minutes.    <\/p>\n\n\n\n

APOLOGIES:<\/strong> A Rhodes (BRA Chairman) J  Slingsby (BRA Treasurer) L Slingsby (BRA Vice-Chairwoman) and Bewholme  Parish  Residents  S Yates, S Green, V Neilson & N  Aylott. <\/p>\n\n\n\n

Mrs  S Duke  read  out a  letter  from Mr  A  Rhodes (Retiring  Chairman) explaining his  thoughts and  feelings etc which  have led  to  his  resignation  after 8  years. <\/p>\n\n\n\n

It  was  agreed  unanimously that  letters of  thanks  be  sent  to A Rhodes, J Slingsby & L Slingsby for  their  hard work and  generosity whilst on  the  committee.  It  was  noted  that  members  of  the  committee  had  used  their own  money  either  as  donations  or  as  a  loan  whilst  issues  with  the  bank  account  were  resolved. In  particular  thanks  were  due  to  J & L Slingsby  who  had  covered  the  insurance temporarily.   <\/p>\n\n\n\n

It  was  clarified  that  according  to  the  Deed  of  Trust  the   AGM   could be held  with out  any  members  of  the  committee  present. <\/p>\n\n\n\n

Issues  Arising <\/strong><\/p>\n\n\n\n

Hedges  Need  Cutting: Tom  Elliott  offered to  do  this.  Graham  Staples  asked  for  clarity on  the  height  the  hedge  required  for  security  and  safety  before the  hedge is  cut.    <\/p>\n\n\n\n

Maintenance  of  tables,  fencing etc.  to  be  assessed  and  sorted. <\/p>\n\n\n\n

Situation  with  regard  to  grass cutting ( clippings  and  length)  to  be clarified  and  sorted  as  required .<\/p>\n\n\n\n

It  was  clarified  that  BRA  is  a  charity ( but  is  not  \u2018registered\u2019 due  to  income  being  below  the  required  threshold.<\/p>\n\n\n\n

Revd. D  Messer  asked  for a  summary  of  what  the  playing  field is  to  be  used  for  and  intentions  for  use.  He  also  offered  to  do  a  walk  around  for  risk  assessment  and  insurance  purposes  with  new  committee  members.  <\/p>\n\n\n\n

A  section  of  the  Deed  of  Trust  was  read  which  states  The  Charity   is  for  the  purpose of  a  playing  field  and  if  constructed  a village  hall  for  various  leisure  activities  for  the  benefit  of  all  the  inhabitants  of  Bewholme  Parish.  <\/p>\n\n\n\n

As  well  as the  current  football  field  and  open  space  suggestions  were  made  by  people  present including : Allotments, Village Garden & Sports. <\/p>\n\n\n\n

An  email  from  a  resident  was  read  out  suggesting  the  possibility  of  dog  owners  using  the  field under  certain  conditions.  The  resident  raised this  issue  of  rural  isolation  and  mental  health.  <\/p>\n\n\n\n

Due  to  the  need to  elect  a  completely  new  committee  these uses  had  to  be  deferred  for   future  decision. Revd. D Messer  volunteered  to  be  on  the  committee  but  not  the  chairperson  before  he  had  to  leave  the  meeting.<\/p>\n\n\n\n

Deed  of  Trust <\/strong><\/p>\n\n\n\n

Copies of  the Deed  of  Trust  were  given  to  those present who  wanted  them.  <\/p>\n\n\n\n

It  was  agreed  that  regular   notices of accounts, updates  and  minutes  would  be  posted  on  the  notice  board.  <\/p>\n\n\n\n

Budget Update <\/strong><\/p>\n\n\n\n

From  Information  in  a  bank  statement  given  by  Mr  A  Rhodes  there is \u00a3 4558.95 in  the  bank  account  the  only  withdrawal  being  \u00a3309  for  insurance in  October  2022. <\/p>\n\n\n\n

The  Parish  Council  continue  to  pay  East Riding  Council  to  arrange  the  grass  cutting.  <\/p>\n\n\n\n

Co-option\/Election of  new  members <\/strong><\/p>\n\n\n\n

B Alyott proposed Sue  Duke  for  Chairperson seconded  by  L  Butler <\/p>\n\n\n\n

Tom  Elliott, Lesley  Butler, Andy  Duke, Sally Hammond  were  proposed  and  it  was  agreed  they  should  serve  as  the elected  members  of  the  committee.  ( Revd.  D.  Messer  to  be  co-opted). <\/p>\n\n\n\n

Next Annual  General  Meeting  to  take  place as  advertised. <\/p>\n\n\n\n

The  meeting  closed  8.45 pm<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

ANNUAL  GENERAL MEETING (AGM) OF BEWHOLME RECREATION ASSOCIATION On Tuesday  the  18th  July  2023 at 7.30pm Held  in  St  John  the  Baptist  Church  Bewholme. ATTENDANCE: B Aylott,  L Bettison,  G Burn, L Butler,  A Duke, S Duke, T  Elliot, S Hammond, I Hornby,  P Hornby,    E Mawer, Revd.  D Messer (Vicar), C Medlock,  E […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"_links":{"self":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages\/888"}],"collection":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/comments?post=888"}],"version-history":[{"count":1,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages\/888\/revisions"}],"predecessor-version":[{"id":889,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages\/888\/revisions\/889"}],"wp:attachment":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/media?parent=888"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}