{"id":905,"date":"2024-08-02T12:55:07","date_gmt":"2024-08-02T12:55:07","guid":{"rendered":"http:\/\/bewholmepc.org\/?page_id=905"},"modified":"2024-08-02T12:55:07","modified_gmt":"2024-08-02T12:55:07","slug":"agm-held-on-july-9th-2024","status":"publish","type":"page","link":"http:\/\/bewholmepc.org\/index.php\/agm-held-on-july-9th-2024\/","title":{"rendered":"AGM held on July 9th 2024"},"content":{"rendered":"\n

 BEWHOLME RECREATION ASSOCIATION<\/strong><\/p>\n\n\n\n

ANNUAL GENERAL MEETING<\/strong><\/p>\n\n\n\n

Minutes of a meeting of the management committee held on Tuesday the   9<\/strong>th<\/sup><\/strong> July 2024 <\/strong> at St  John the  Baptist, Bewholme<\/p>\n\n\n\n

 PRESENT:<\/strong><\/p>\n\n\n\n

Trustees <\/strong><\/td>Present<\/strong><\/td>Not present<\/strong><\/td>Person Chairing  Meeting <\/strong><\/td><\/tr>
L.  Butler <\/td>x<\/td>
<\/td>
<\/td><\/tr>
A. Duke<\/td>x<\/td>
<\/td>
<\/td><\/tr>
S. Duke (Chairperson) <\/td>x<\/td>
<\/td>		x<\/td><\/tr>
T. Elliott<\/td>
<\/td>		x<\/td>
<\/td><\/tr>
S. Hammond<\/td>x<\/td>
<\/td>
<\/td><\/tr>
Revd. D.  Messer <\/td>
<\/td>		x<\/td>
<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

 RESIDENTS &  OTHERS IN ATTENDANCE<\/strong><\/p>\n\n\n\n

Caroline  Elliott (Treasurer) B. Aylott, C. Aylott N. Aylott <\/p>\n\n\n\n

    \n
  1. APOLOGIES<\/strong><\/li>\n<\/ol>\n\n\n\n

    T. Elliott (Trustee), Revd.  D.  Messer<\/p>\n\n\n\n

      \n
    1. DECLARATION\u00a0 OF\u00a0 INTERESTS\u00a0 –\u00a0 <\/strong>None\u00a0 Declared\u00a0<\/strong><\/li>\n<\/ol>\n\n\n\n
        \n
      1. MINUTES OF LAST MEETING –\u00a0 <\/strong>Unanimously\u00a0 approved\u00a0<\/strong><\/li>\n<\/ol>\n\n\n\n
          \n
        1. MATTERS ARISING \u2013 <\/strong>Bank\u00a0 Signatories\u00a0 changed to\u00a0 current\u00a0 Trustees\u00a0 S Duke &\u00a0 \u00a0 \u00a0 \u00a0 T. Elliott.\u00a0 A\u00a0 third\u00a0 signatory –\u00a0 S\u00a0 Hammond\u00a0 and\u00a0 online\u00a0 banking\u00a0 is still\u00a0 to\u00a0 be\u00a0 progressed.\u00a0<\/li>\n<\/ol>\n\n\n\n
            \n
          1. ANNUAL REPORT\u00a0 –\u00a0 <\/strong>Unanimously\u00a0 accepted\u00a0<\/li>\n<\/ol>\n\n\n\n
              \n
            1. TREASURER\u2019S REPORT\u00a0 – <\/strong>Unanimously accepted\u00a0<\/li>\n<\/ol>\n\n\n\n
                \n
              1. APPOINTMENT\u00a0 OF TRUSTEES & OFFICERS<\/strong>\n
                  \n
                1. Elected\u00a0 Trustees\u00a0 (5)\u00a0 – A. Duke, S.\u00a0 Duke, L. Butler S. Hammond,\u00a0 & T. Elliott were\u00a0 unanimously\u00a0 re – elected.<\/li>\n\n\n\n
                2. Co-opted Trustees (2) It\u00a0 was\u00a0 agreed\u00a0 that\u00a0 the\u00a0 Revd\u00a0 D.\u00a0 Messer\u00a0 would\u00a0 be\u00a0 approached\u00a0 to\u00a0 confirm he\u00a0 wants\u00a0 to \u00a0 continue\u00a0 as a\u00a0 co-opted\u00a0 Trustee and\u00a0 it was\u00a0 also\u00a0 agreed to\u00a0 approach a\u00a0 volunteer. \u00a0<\/li>\n\n\n\n
                3. Parish Council\u00a0 Appointed\u00a0 Trustee\u00a0 remains\u00a0 vacant.\u00a0<\/li>\n\n\n\n
                4. Officers agreed\u00a0 unanimously as\u00a0 follows: S. Duke\u00a0 –\u00a0 Chairperson, L Butler\u00a0 – Secretary, C.\u00a0 Elliott\u00a0 – Treasurer,\u00a0<\/li>\n\n\n\n
                5. New\u00a0 Voluntary Roles\u00a0 appointed\u00a0 –\u00a0 A Duke\u00a0 –\u00a0 Field\u00a0 Manager, N. Aylott\u00a0 – Social\u00a0 Media\u00a0 Manager\u00a0<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n
                    \n
                  1. PETTY CASH\u00a0 –\u00a0 <\/strong>It\u00a0 was\u00a0 unanimously\u00a0 agreed\u00a0 to\u00a0 have\u00a0 a\u00a0 petty\u00a0 cash\u00a0 fund\u00a0 at\u00a0 the\u00a0 discretion\u00a0 of\u00a0 the\u00a0 Treasurer. \u00a0<\/strong><\/li>\n<\/ol>\n\n\n\n
                      \n
                    1. RESERVE \u2013 <\/strong>A\u00a0 reserve\u00a0 of \u00a31,000\u00a0 was agreed.<\/li>\n<\/ol>\n\n\n\n
                        \n
                      1. FUTURE MAINTENANCE –\u00a0 <\/strong>T. Elliott\u00a0 to\u00a0 be\u00a0 approached\u00a0 to\u00a0 cut\u00a0 hedge\u00a0 in\u00a0 autumn. Agreed\u00a0 to\u00a0 colour\u00a0 tables\u00a0 and\u00a0 try\u00a0 to\u00a0 involve\u00a0 more\u00a0 volunteers\u00a0 in\u00a0 painting.\u00a0 Debris\u00a0 and\u00a0 vegetation\u00a0 around\u00a0 drainage pond\u00a0 to\u00a0 start\u00a0 to\u00a0 be\u00a0 cleared\u00a0 avoiding\u00a0 making\u00a0 it\u00a0 more\u00a0 attractive to\u00a0 children.\u00a0 Tree\u00a0 survey\u00a0 to\u00a0 be\u00a0 completed. \u00a0<\/li>\n<\/ol>\n\n\n\n
                          \n
                        1. FUTURE PLANS\u00a0 –<\/strong><\/li>\n<\/ol>\n\n\n\n

                          11.1 To  site an  appropriately  clad  storage  container   in  the  field  depending on  cost  and  planning requirements<\/p>\n\n\n\n

                          11.2  To site a D Day  Grant  bench in the  field near  the  Christmas Tree with a  small  garden  around  it.  <\/p>\n\n\n\n

                          11.3  To  promote  bio-diversity by  siting  bee hotels & bird  boxes  etc. <\/p>\n\n\n\n

                          11.4  To  develop  a   Swop  shed  for  plants,  seeds,  books  etc. <\/p>\n\n\n\n

                          11.5  To  investigate  the  funding and  siting  of  a  play  area  with  swings.  <\/p>\n\n\n\n

                            \n
                          1. POLICIES & PROCEDURES\u00a0 –\u00a0 <\/strong>To\u00a0 develop\u00a0 equal\u00a0 opportunities\u00a0 policy\u00a0 in\u00a0 the\u00a0 context\u00a0 of\u00a0 provision\u00a0 for\u00a0 the\u00a0 Bewholme\u00a0 Parish\u00a0 and\u00a0 other\u00a0 relevant\u00a0 policies\u00a0 and\u00a0 procedures. \u00a0<\/li>\n<\/ol>\n\n\n\n
                              \n
                            1. ANY\u00a0 OTHER BUSINESS\u00a0<\/strong><\/li>\n<\/ol>\n\n\n\n
                                \n
                              1. Banking\u00a0 continues\u00a0 with\u00a0 Lloyds.\u00a0 S. Duke & T. Elliott\u00a0 are\u00a0 bank\u00a0 signatories.\u00a0<\/li>\n\n\n\n
                              2. On\u00a0 line\u00a0 banking\u00a0 is\u00a0 still\u00a0 to\u00a0 be arranged\u00a0 as is\u00a0 a\u00a0 3rd<\/sup>\u00a0 signatory\u00a0 S.\u00a0 Hammond. \u00a0 Public\u00a0 Liability\u00a0 and\u00a0 Trustees\u00a0 Insurance in\u00a0 place with Zurich.\u00a0 \u00a0<\/li>\n\n\n\n
                              3. To\u00a0 resurrect\u00a0 the\u00a0 gardening\u00a0 group\u00a0 which\u00a0 will\u00a0 become a\u00a0 part\u00a0 of\u00a0 Bewholme Recreation\u00a0 Association.\u00a0<\/li>\n\n\n\n
                              4. To\u00a0 purchase\u00a0 tables\u00a0 for\u00a0 events<\/li>\n\n\n\n
                              5. To\u00a0 attempt\u00a0 to\u00a0 make\u00a0 up\u00a0 a\u00a0 second\u00a0 marquee\u00a0 by\u00a0 purchasing \/repairing\u00a0 parts. \u00a0<\/li>\n\n\n\n
                              6. We\u00a0 would\u00a0 like\u00a0 to\u00a0 continue\u00a0 having\u00a0 joint\u00a0 quiz\u00a0 nights\u00a0 with\u00a0 the\u00a0 Church\u00a0 the\u00a0 next\u00a0 possibly\u00a0 being in\u00a0 the\u00a0 Autumn, \u00a0 but\u00a0 previous\u00a0 to\u00a0 this we\u00a0 intend\u00a0 to\u00a0 arrange\u00a0 a\u00a0 summer\u00a0 quiz\u00a0 in\u00a0 the\u00a0 marquee 23rd<\/sup>\u00a0 August 7pm\u00a0 provided\u00a0 toilets\u00a0 and\u00a0 tables if\u00a0 available\u00a0 from\u00a0 the\u00a0 church sharing proceeds\u00a0 as\u00a0 appropriate. \u00a0<\/li>\n<\/ol>\n\n\n\n

                                DATE  OF  NEXT AGM: <\/strong>To  be  arranged  JULY 2025<\/p>\n\n\n\n

                                NEXT ORDINARY MEETING: <\/strong>29th<\/sup> October 2024 <\/strong><\/p>\n\n\n\n

                                Meeting  Closed  9.15pm<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

                                 BEWHOLME RECREATION ASSOCIATION ANNUAL GENERAL MEETING Minutes of a meeting of the management committee held on Tuesday the   9th July 2024  at St  John the  Baptist, Bewholme  PRESENT: Trustees  Present Not present Person Chairing  Meeting  L.  Butler  x A. Duke x S. Duke (Chairperson)  x x T. Elliott x S. Hammond x Revd. D.  […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"_links":{"self":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages\/905"}],"collection":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/comments?post=905"}],"version-history":[{"count":1,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages\/905\/revisions"}],"predecessor-version":[{"id":906,"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/pages\/905\/revisions\/906"}],"wp:attachment":[{"href":"http:\/\/bewholmepc.org\/index.php\/wp-json\/wp\/v2\/media?parent=905"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}