The Next Meeting will be held in St John the Baptist Church at 7.30pm on the 10th October 2023 everyone welcome.
BEWHOLME RECREATION ASSOCIATION
ORDINARY MEETING
Minutes of a meeting of the management committee held on Tuesday the 15thAugust 2023 at St John the Baptist, Bewholme
PRESENT:
Trustees | Present | Not present | Person Chairing Meeting |
L. Butler | x | ||
A. Duke | x | ||
S. Duke (Chairperson) | x | x | |
T. Elliott | x | ||
S. Hammond | x | ||
Revd. D. Messer | x |
RESIDENTS & OTHERS IN ATTENDANCE:
C.Elliott (Treasurer) , B. Aylott & N. Aylott
- APOLOGIES
T. Elliott & D. Messer
- MINUTES OF LAST MEETING
Please tick | Comments | |
Approved | X | Signed as true copy |
Not Approved | N/A |
- MATTERS ARISING
3.1 Lloyds Bank Account – changing signatories to S Duke and T Elliott is ongoing.
3.2 Letter of Thanks sent.
- INSURANCE, RISK ASSESSMENT & INSPECTION
4.1 Zurich insurance has been changed over to S Duke’s address. Public Liability Cover is 5 million and covers the Public using the field and up to 12 events a year. Trustees Indemnity insurance to be investigated.
4.2 Risk Assessment & Inspection by trustees to take place o 23.8.23 at 12 noon. The
Royal Society for Prevention of Accidents (ROSPA) can carry out independent inspections at a price. (Sue Duke to find out what is required from insurance company.)
National Council for Voluntary Organisations (NCVO) give general advice to small charities and joining would be free. Agreed to join.
- VACANCIES
5.1 Vice chairperson – S Hammond proposed by C Elliott & seconded by L Butler. Agreed unanimously.
5.2 Parish Council Appointed Trustee – The parish council has been informed that they can appoint one trustee. No -one available at present.
5.3 Co-opted Trustee – The committee still has the option to co-opt another trustee.
5.4 Secretary – Position still vacant. Duties to be shared. L Butler to take minutes and keep the minute book.
- MAINTAINENCE
6.1 Ongoing – clean up blitz for 9.9.23 – Volunteers to be approached.
6.2 Internal Fencing – Agreed to put removable fencing into gaps. (A Duke)
6.3 Hedge cutting – end of September. Help needed to clear clippings etc. – to liaise with T Elliott.
- EVENTS
7.1 Christmas Tree Switch On – 1st December 2023 church booked. Details to follow.
7.2 Clean up Blitz – 9th September 2023, 10 am to 12 noon.
7.3 Fun in the Field – 9th September 2023, 12 noon Bring your own picnic with penalty shoot out & games.
7.4 Dog show – Agreed to have dog show next year provisional date – June.
- PUBLICITY
8.1 To send reports of meetings and events to the Parish Magazine.
8.2 People who deliver the magazine have kindly offered to deliver flyers at the same time.
8,3. Posters in the notice box (L.Butler)
8.3 To investigate possibility of setting up a website. (N.Aylott)
8.4 To set up Instagram account. ( N. Aylott)
8.5 Facebook – A. Duke to liaise regarding the transfer of administration of the account.
- ANY OTHER BUSINESS
DATE OF NEXT MEETING : 10.10.2023 at 7.30pm in St John the Baptist Church, Bewholme.